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Evacuating your home office

By Leslie Olding, Streamlined Development

We think it will never happen to us. Yet we live in a post-9/11 world of heightened uneasiness at living just miles from Millstone, the US Navy Submarine Base, and Long Island Sound.

Laurin and I have always known we may someday have to leave our home due to an emergency. Prior to 9/11, we always thought it would be rising water, but since last September, we've worried more about terrorist threats. We even had a minor scare recently involving a low-flying plane that reportedly dropped a box into our water supply. Despite all our concerns and the many warnings, we never made any actual preparations for evacuation. And then it happened.

On Tuesday, June 24th, a 250 lb container of chemicals exploded at Pfizer. The blast shook our home, and caused a great deal of excitement. Our normally quiet street became a hub of activity, as sirens wailed, the media descended, helicopters circled, and traffic in and out of the Pfizer campus was re-routed past our house. Still, we were unprepared for what occurred next.

On Wednesday morning, we awoke to the news that there was a voluntary evacuation of our neighborhood underway. Chemical containers exposed to the initial blast had become unstable, so the threat of additional explosions was real. Pfizer's van pool slowly cruised through the neighborhood to help move people to safety. Police were everywhere. It was a surreal scene straight out of a bad sci-fi movie. There were no kids playing, no dogs barking, no people anywhere. Sadly, there was no one able to give us the slightest shred of useful information either. We had no idea if we would be gone for three hours, three days, or three weeks.

I've been in crisis situations before, and have always kept my cool. I consider myself to be basically unflappable, and not at all easily rattled. Laurin is the same way, so it surprised me when I became increasingly uncomfortable with what I now believe was genuine panic. I moved quickly to gather things I thought I would need, but as my mind raced, my ability to think clearly became increasingly impaired. We grabbed one cat, our toothbrushes, a change of clothes, and the laptop. I packed files for two clients, along with an address book containing phone numbers. We let one close friend know where we were headed, and informed others once we arrived safely at my father's house.

Later that day when the situation at Pfizer was under control, we returned to our home. We realized how horribly unprepared we were for what amounted to a minor emergency. This was a voluntary evacuation, and there was probably never any real threat to our health or safety. Nonetheless, someone had knocked on our door, told us it was not safe to be in our home, and I panicked. When we arrived at my father's house, we quickly found we couldn't get much work done, as we didn't have backups on the laptop, nor did we have log-ins and passwords to access files from the web sites we were developing. When we realized this, we became determined to become better prepared. We'll never again think it won't happen to us, and neither should anyone reading this.

So here are my tips for all of you who haven't taken steps to prepare for the possibility that you may someday need to evacuate your home and office in a hurry:
1. Make a list. This is the least you should do. Imagine you have 15 minutes to get out of your home and office. You should think of all the things you'd need to put your hands on during that time. Trust me, if you're even mildly panicked, you won't think of everything, so make the list now.
2. Practice gathering things in a hurry. Make sure you know where all your important documents are, how to pack your computer in your trunk, and have boxes on hand.
3. Know where you're going. We were lucky that we didn't have to move far to safety. But a mass evacuation will cause traffic jams and confusion, so know your route. The office of Emergency Management has a booklet that you should read and keep handy.
4. Back up your computer's user files every night. If there's not time to pack your computer, at least grab the files. You may be able to get another computer, but your work will take more time to reconstruct.
5. Keep a hard copy of phone numbers, log-ins and passwords, or other information typically stored on your computer. Hide it well, but know where it is in an emergency, and take it with you.
6. Pack an emergency kit. To be on the extra safe side, pack a box with some canned food, water, clothing, blankets, first aid, personal stuff, ID, pet supplies, flashlight, and cash. Know where your vital papers are and collect contact info for friends, family, and clients. Remember, you're leaving your home and your business.
7. Lock up! Police may patrol if it's a small neighborhood incident like ours, but in the event of a large scale evacuation, there will be looters.

Remember, your health and safety are more important than any personal property you own, so don't waste any time collecting things if danger is immanent. Get out, and get to safety as quickly as possible.